Solutions - Well File Management

Solution Description

Well Files are one of the most accessed set of documents within an energy company. While the traditional means of maintaining all documentation in a paper file used to work, the introduction of electronic documents (and email!) has seriously challenged the ability to have all documentation in a single place. Instead, organizations are managing documents in folder / sub-folder structures, on email servers as well as in many different paper collections. This is inefficient and frustrating for everyone.

Through the use of Imaging and Document Management technologies, organizations can now manage all well file documentation in a single location again. What's more, Imagine's interface has been designed to reflect the physical appearance of a well file - tabs and all! Paper (scanned), Office and email documents, maps, drawings and photographs can all be located within OnBase. Users are given the ability to either search for specific documents within specific files, or they can first search for the whole file. Once they find the file, they can "open it" to review all the documentation within the file (by searching through the various tabbed sections). Integrating this 'file view' with third party systems, such as a mapping solution, achieves additional business advantage and convenience.

Issues Addressed

• Documents are all over the place! (paper, on personal computers, in shared drives and on the email server)
• Data solutions often require supporting documentation in order to be fully utilized
• The volume of well file documentation is increasing, faster than ever
• Filing documentation is a costly and cumbersome process now
• Multiple versions of documents are being created and maintained
• Document security and retention is difficult with information in multiple locations
• Freedom of information and privacy requirements are difficult to meet without full control over documentation

Business Value

• Create a single location to manage all well file documentation
• 'Document enable' data solutions by making documentation available through the system
• Manage different versions of documentation
• Maintain a secure and auditable repository of all well file documentation
• Back up all business critical documentation
• Retain (for the proper duration of time) all documentation
• Report on access, throughput and activity

Solution Components

• Kofax Ascent Capture
• OnBase Enterprise Content Management
• Fujitsu Scanners
• Imagine Professional Services Team
• Imagine Well File Interface

Request More Information